Maya Privacy Policy

Last Updated: August 20, 2026

Digital Motion LLC  ("we," "our," or "us") operates the Maya Leads mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

1. Information We Collect

We collect information in two primary contexts: from Exhibitor Users operating the App and from Event Attendees whose badges are scanned ("Leads").

A. Information Collected from Exhibitor Users To access and use the App, Exhibitor Users must authenticate using an assigned PIN and select their associated Company Name. On our servers, we maintain account registration details provided through the event organizer, which include:

• Full name
• Business email address
• Company affiliation

B. Information Collected via Badge Scanning (Lead Data) When an Exhibitor User scans an attendee’s event QR code using the App, we collect data associated with that badge. Standard collected fields include:

• Full name
• Organization / Company
• Email address

Depending on the configuration set by the specific event organizer, additional registration fields may also be captured, such as job title, phone numbers, physical address, or custom registration responses.

2. Device Permissions

To provide lead retrieval functionality, the App requests access to specific device features:

• Camera: Required solely to scan QR codes on attendee badges. The camera is not used for capturing photos, videos, or continuous recording.

3. How We Use Information

We use the collected information for the following purposes:

• To Provide Service: Enabling Exhibitor Users to capture, view, and export lead data collected during an event.
• To Maintain App Stability: Monitoring system health, troubleshooting technical issues, and resolving application errors using third-party error monitoring tools (Sentry).
• Account Management: Verifying exhibitor credentials and event authorization.

4. How Lead Data Is Shared and Stored

• Exhibitor Access: Scanned lead data is stored securely in our cloud infrastructure. Authorized Exhibitor Users can view and download their collected scans at any time. We do not automatically sync or transmit lead data to external CRMs or third parties.
• Event Organizers: Lead data captured through the App is associated with the overarching event managed by the respective event organizer.
• Third-Party Service Providers: We utilize Sentry for crash reporting and error diagnostics. Sentry may receive technical metadata (such as device type, OS version, and error logs) to help us maintain software stability.

We do not sell personal data to third parties.

5. Legal Basis for Processing (EU/UK and Canadian Users)

For individuals located in the European Union, United Kingdom, or Canada:

• Consent: Badge holders provide consent during event registration and/or by voluntarily presenting their badge to an exhibitor to be scanned.
• Contractual Necessity: Processing exhibitor data is necessary to fulfill our service obligations to event organizers and exhibitors.

6. Data Rights and Contact Information

Depending on your jurisdiction, you may have rights under applicable privacy laws (such as GDPR or PIPEDA) regarding your personal data. Because lead data is processed on behalf of event organizers and collected directly by exhibitors, data access, correction, or deletion requests should generally be directed to the event organizer or the specific exhibitor who scanned your badge.

If you have questions about this Privacy Policy or need assistance contacting a data controller, you may reach us at:

5560 Cahaba Valley Road

Birmingham, AL 35242